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Donor Privacy Policy

  At Tidewater & Lowcountry Conservancy (https://www.tidewaterlowcountryconservancy.org/), we are committed to protecting the privacy of our donors in compliance with applicable federal and state laws, including IRS regulations, First Amendment protections, and consumer privacy statutes in over 20 states. This policy outlines how we collect, use, secure, and disclose donor information, while respecting your rights to anonymity and data control.

 

Information We Collect:

  We collect donor information you voluntarily provide, such as name, email, postal address, phone number, payment details, and donation preferences, during contributions, event registrations, or communications. For tax purposes, we may also gather substantiation details for deductions. Aggregate, non-identifiable data on website usage or donor trends may be collected via cookies or logs, but not linked to individuals.

How We Use Your Information:

  Donor data is used solely for charitable purposes: processing donations, providing tax acknowledgments (required for gifts of $250+), administering programs, sending updates on our work, and offering relevant opportunities. We may notify you of organizational changes or appeals, but you can opt out anytime. For quid pro quo contributions over $75, we provide written estimates of benefits received to ensure accurate tax deductions. We do not sell, rent, or trade donor lists.

Donor Rights:

  Under state privacy laws (e.g., California CPRA, Virginia VCDPA), you have rights to:

  • Access, correct, or delete your personal data.

  • Opt out of data sharing, targeted communications, or automated profiling.

  • Receive a list of third parties (if any) receiving your data.

  • Contest decisions based on sensitive data processing.

To exercise these rights, contact us via our website's form or email. We respond within statutory timelines (typically 45 days) and conduct risk assessments for high-risk activities.

Security and Protection:

  WIX employs encryption, firewalls, and secure servers to safeguard data against unauthorized access, loss, or alteration. Employee access is limited, with training on ethical handling. Operations are periodically reviewed for compliance. We minimize data collection and retention to what's necessary.

Disclosure Practices:

  We report substantial donors ($5,000+) privately to the IRS on Schedule B, but do not publicly disclose names to protect anonymity under First Amendment rulings (e.g., NAACP v. Alabama, Americans for Prosperity Foundation v. Bonta). Aggregate data may be shared with affiliates or trusted partners for analytics, excluding personal identifiers. We disclose information only if legally compelled (e.g., subpoenas) or to defend our rights.International ConsiderationsFor EU donors, we comply with GDPR, including consent requirements and breach notifications.

Updates and Contact:

  This policy may be updated; changes will be posted on our site. For questions or requests, contact us at (Contact Us). Your support advances conservation—thank you for trusting us with your privacy.

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